Digital and physical security on one card
Solve your company's security needs
with the access card
Possibilities with Employee e-ID
Employee e-ID is the employees’ digital identity at the workplace and a flexible tool for digital work tasks. Like a driver’s license, the Employee e-ID is valid identification, but administered by the employer.
An Employee e-ID can be used for far more than reporting and digital signing. When it is placed on the access card or used for access control on the PC, the business can combine several needs on one card.
safety
When the employees use the Employee e-ID for reporting, they act on behalf of the business and avoid using private identification.
Areas of use Employee e-ID
Reporting
The employee e-ID can be used for reporting to public services, also where the employee otherwise uses their private e-ID, such as at Altinn.
Digital signing
Use the Employee e-ID to digitally sign documents, agreements or tenders. Signing with the Employee e-ID obligates the business, not the employee.
Access control
Employee e-ID is compatible with Microsoft AD and increases security through S/MIME authentication and central management of access.
Encryption
One of the functions of the Employee e-ID is end-to-end encryption. The encryption used is RSA with an option for elliptic curves.
Write e-prescription
For healthcare personnel, the Employee e-ID can be used against Helsenett. Doctors can write e-prescriptions and make searches against Kjernejournal.
Home office
The employee e-ID can be used for a secure home office solution and set up by the IT department as a VPN connection.
One card for several needs
The needs for security, access and digital signing are often different from department to department. Fortunately, one and the same Employee e-ID can solve many of the challenges in the company .
The employee e-ID on the access card can be used to provide both physical and digital access. Other areas of use that can be entered:
- Access control against Active Directory (AD)
- Reporting to the public sector on behalf of the employer
- Digital signing with a signature associated with the company
- Writing an e-prescription (healthcare personnel)
- Access to core records (health personnel)
- Home office solution with VPN
- Issuance of payslips
- Canteen card
- Secure printing
Areas of use divided by department
Finance and purchasing
- Signing tenders and contracts
- Issuance of payslips
- Reporting to Altinn
- Reporting to the Norwegian Tax Administration, the Norwegian Financial Supervisory Authority etc.
HR and management
- Reporting of sick leave
- Reporting to Altinn
- Signing of agreements
- Secure printing
Administration
- Reporting to Altinn
- Access card
- Signing of new hires
- Login on PC
IT and development
- Access control AD
- VPN client
- Signing and encrypted email
- PKI enabling of platform
Administration
Local e-ID station
Commfides offers a local onboarding station, a comprehensive handling system with local production of Employee e-ID. The system makes it easy for the company to produce and manage the cards and is adapted to the life cycle of an e-ID.
Central location
The E-ID station is placed centrally in the company and consists of a PC, scanner, printer and PIN pad. The office must follow certain physical and digital security requirements as part of Commfides' certification.
e-ID operators
The company's administrative personnel go through practical and theoretical training to become certified e-ID operators who produce and deliver e-IDs to the employees from the station.
Simple administration
The onboarding solution has broad functionality and the solution includes, among other things, the issuing of an Employee e-ID, automatic notification to the user of expiry, renewal and blocking.
Why Employee e-ID?
Less risk of fraud
When the employees use the Employee e-ID at work, they act digitally on behalf of their employer and avoid confusion with private identification. This creates security for all parties.
When an employee chooses to use their private e-ID to sign a contract, doubts may arise as to whether the signature is legally binding for the business. An Employee e-ID removes all doubt.
If fraudsters get hold of a digital identity, it can in the worst case lead to the person’s bank account being emptied. For a company, there can be major consequences if unauthorized persons gain access to internal systems.
An Employee e-ID gives access to all public services, but not to logging into the bank. ID theft thus becomes less attractive, and both money and the company’s data are more secure.
Frequently Asked Questions
An increasingly large part of public services from the state, county and municipality are wholly or partly online. An electronic ID confirms that you are who you say you are, and is currently required to access these services.
Commfides’ Employee e-ID is an electronic ID at the highest level of security and is issued in accordance with Norwegian public requirements and EU standards. An Employee e-ID has functions for digital signing, authentication (login) and encryption of information.
Employee e-ID is a personal e-ID owned by a company and which identifies the company and the employee. The digital ID is located in a chip on a plastic card. The employee can use it to log in to the PC or to public digital services. It can also be used to sign documents.
Technically, the Employee e-ID is a digital certificate, a data file that contains information and a confirmation of your and the company’s identity. The identification process, which includes checking passports and a callback procedure for the company, is important because it is the basis for this confirmation.
Identity theft is a growing societal problem. If fraudsters gain access to your digital identity, it can in the worst case lead to your bank account being emptied. And for a company, there can be major consequences if unauthorized persons gain access to internal systems.
If an employee uses a private BankID to log in in a work context, it makes both the person and the company vulnerable to fraudsters. Employee e-ID is safer for both the company and the employee.
An Employee e-ID from Commfides can be used to log in to public services, but not to log into the bank. ID theft thus becomes less attractive, and both your money and your company’s data are more secure.
The principle of not using a private e-ID in a work context is also enshrined in the legislation, specifically in section 19 of the eAdministrative Regulations. Among other things, it states that use of the employee’s e-ID requires special approval.
Medium-sized and large businesses often have several departments with different needs in security, access and digital signing. By adding an Employee e-ID to the access card, you can tailor both physical and digital access the employees have in relation to their roles in the company.
With an Employee e-ID, the employee can be identified as connected to the business and log in to over 1,500 public services. The employee will also be able to use their e-ID to log on to services as a private person, for example Altinn and NAV.
The e-ID portal is a free and user-friendly tool for companies that use the Employee e-ID. It provides a complete overview of which people have an Employee e-ID in the company and makes ordering, renewal and administration easy.
In the E-ID portal, the company can order Employee e-ID and Enterprise Certificates as required and keep track of its certificates. The portal also shows the status of deliveries and invoices, and gives access to revoke or renew certificates.
